Fields

Fields give structure to your data. There are two types of Fields, Custom Fields and Default Fields.

Custom Fields

Custom Fields are the Fields you choose to structure your data.

Choosing Custom Fields is a matter of knowing which information needs to be tracked. For example, if you’re creating an App to track and manage Projects, you might need to track the project’s Deadline and Status. In this case, you would choose the Date Field to store the project’s Deadline and the Select Field to store the project’s Status.

If you are unsure which Fields you need to include in your App, you should ask yourself the following question:

What information do I need to track for each (in our case, Project) record?

Default Fields

Default Fields are the Fields that are automatically generated when a new App is created. These fields cannot be deleted and are automatically updated when creating or modifying the records. The four default Fields are explained below:

  • Created - Stores the date and time the record was created on.
  • Modified - Stores the date and time the record was last modified on.
  • Created By - Stores the User that created the record.
  • Modified By - Stores the last User that modified the record.

Adding a new Field and Modifying existing Fields

Only Users with Admin Access can modify Apps and add/modify Fields.

If you have Admin Access, you can add/modify Fields from three different places, namely:

 

  • 1. The List View

    Add a new Field

    Whenever you’re viewing records in the List View, you can click on + to add new Fields.

    Add Fields

     

    Modify existing Fields

    To modify existing Fields, you can click on then on Settings option.

    Modify Fields

     

  • 2. The Fields Page

    Add multiple Fields

    If you need to add multiple Fields at once, you can navigate to the Fields page.

    Fields Page

     

    To add a new Field, click on + Add Field.

    Add Field

     

    Just enter the Field's name (1) and choose the Field Type (2).

    New Field

     

    Modify existing Fields

    In the Fields page, you can quickly rename the Fields and also change their configuration.

    Modify Fields

     

  • 3. The Record Page

    You can also configure the App's Fields while creating or editing a record by clicking on Fields.

    Record Fields

     

    When clicking this button, you will be redirected to the Fields Page. When accessing the Fields page while creating or editing a record, a preview of the data in that record will be displayed near some Fields.

    Fields preview

     

Grouping related Fields

You can add Field Sections to group related Fields together. Using sections can be quite handy when your App contains a lot of Fields.

To create a new Field Section, just click on the + Add Section button.

Fields Add Section

 

Then, just drag & drop the Fields you want in that section.

Add Fields to a section

 

The end result:

Add Fields to a section

 

Note: Ungrouped Fields will be added to the 'Default Section'.

Field Types

When creating your custom App, you can pick and choose from the following Fields:

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